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This page is intended to share information within the Cognitive Neuroscience Application Center at Tohoku University and is not intended to be viewed by external parties. The Center cannot answer questions about the content from outside and is not responsible for its accuracy.


Sequence of Planning and Holding a symposium integrated arts and sciences

This page explains about schedule planning a symposium integrated arts and sciences.


 🔷Until 3 weeks before
　・Confirmation of planning draft, main presenter and the date should be done.
   (Payment of refreshments for coffee breaks need to contain the participants from        　external institute.)
 ・Draft of symposium should be released to CogNAC faculties.
 ・Additional presenters should be recruited within 1 week.

🔷Until 2 weeks before
 ・Preliminary programme should be released on the Website.
 ・Participants on site should be recruited via Google Form to confirm the venue  targetted to CogNAC Community (within 1 week: The timing must be on time informing final programme after numbers of participants and the venue was confirmed)
 

🔷Until 1 week before
  Final Programme should be released to the CogNAC-Community and the venue should be confirmed.
 Online registration should be informed to CogNAC Community.
 Refreshments for coffee breaks should be ordered to the vendors.
・ Venue of social gathering party should be arranged.
 ・Preparing of presentation materials should be reminded presenter.
(Each presenter prepares presentation materials before the day of event)
・Role of task(asking the possibility for recording videos, arrangement of social gathering party, and so on)should be assigned on each planners member.
🔷Before the day of event
  ・Handing-in of presentation materials should be reminded presenter.
・Access to the venue and information about  social gathering party should be released to the participants.
・Zoom URL should be delivered to the participants.
・The questionnaire targeted to the participants should be prepared.(Please make it in Google Form)

🔷The day of the event (The symposium will be held)
 ・Online presentations should be delivered and recorded with zoom.
・The venue should be set upped.
・The refreshments for coffee breaks are should be delivered and returned.
・The questionnaire targeted to the participants should be delivered(After the event)

 🔷After the day of the event
 ・Thanks to presenters and participants by email.
 ・Answers of questionnaire by participants should be summed up and analysed.
 ・Suggestion for further research development to CogNAC Faculties.

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